Archive for April 2015
What is E-Tendering?
 |
| etendering |
WHAT IS E-TENDERING?
E-Tendering is a process of carrying out entire Tendering Cycle Online, including submission of Price Bid to harness Efficiency, Economy and Speed of Internet.
In other words, the E-tendering process means transformation from a traditional Tendering System to an online process making huge advances in Efficiency, Transparency, Data Storage and Retrieval Systems.
ensuring:-
- Transparency
- Fair play
- Quality procurement
- Competition & Equal opportunity to all eligible Contractors/Vendors.
COMPARISON OF MANUAL AND E-TENDERING
Difference between Tender and e-tender ?
S
|
Manual Tendering
|
E - Tendering System
|
1
|
Longer Procurement
|
Shorter Procurement
|
2
|
Expensive
|
ECcyoclneomical – Fixed Cost
|
3
|
Paper Based
|
Environment Friendly
|
4
|
Restricted Mobility
|
Anytime – Anywhere
|
5
|
No work on Holidays
and after office hours
|
Bidding and after office hours
possible on Holidays
|
6
|
Prone to Human errors
|
Automated & Accurate
|
7
|
Content not shareable
|
Shareable Content
|
8
|
Physical Security
|
Foolproof Security
|
9
|
Wastage of space to store
|
Lifelong storage on CD
|
10
|
Difficult to retrieve
|
One click access to bids
|
IS E-TENDERING SECURE ?
E-Tendering is secure due to following features :
- Non Repudiation
- Document Secrecy
- No bidding after due date and time.
- Contractors are not permitted to submit electronic bids after stipulated date and time of tender opening.
- Bids cannot be opened before due date and time
- Bids can only be opened by Authorized Officials
- Use of Digital Signatures for E-Transactions
- Use of Public Key Infrastructure (PKI) for data Encryption/Decryption.
- Time Stamp by Certifying Agency (CA),
- Use of 128 bit SSL (Secured Socket Layer) for secured data transmission to enhance level of trust.
- Authentication – by Digital Certificate of Sender attached with each bid document,
- Integrity of Document can be checked by using Hash function and senders Public Key,
- Authorization- Only an Authorized Person from the Railway can Decrypt and open ETender Box.
FACILITIES PROVIDED TO CONTRACTORS UNDER E PROCUREMENT
- Free online login registration ID for online participation in E-Tenders
- Free E-Tender search and Download of Tender Documents and Tender Corrigendum.
- Direct participation and online submission of electronic offers in an E-Tender.
- Direct submission of offers in standard commercial rate page in fully secured manner.
- Direct viewing of tender opening and view of tender tabulation from website after tender opening.
- Direct access to view details of acceptance letter or purchase order from website through Vender Home Page.
- Direct submission of requests for amendments by contractors using website links.
- Direct receipt of intimations and postcontract amendments
BENEFITS TO THE ORGANISATION
- Completely Automated Process
- Shortens Procurement Cycle
- Economical and Environment Friendly
- Greater Transparency
- Work Culture Improvement in the Departments
- System aided Evaluation process
- Minimize Human errors
- Minimal Storage Space
- Organizational groth by Change in Perception
- Ensure highest level of security,
- The information regarding purchase order or acceptance letter and other post contract correspondence etc. is conveyed to the concerned contractors through e-Mail.
- The e-Procurement system is governed by digital security features as provided under Indian IT Act 2000.
- No vendor can interact with the e- Procurement portal unless they possess a legally valid digital certificate from a licensed Certifying Authority.
- Public Key Infrastructure (PKI) for data Encryption/Decryption,
- Time stamp by Certifying Agency,
BENEFITS TO SUPPLIERS / CONTRACTORS
- Anytime & Anywhere Bidding. Contractors can participate and submit online offers in e- Tenders directly from the website.
- Fair, Free, Fearless and Transparent participation for vendors.
- No dependence on Newspapers, Couriers, Banks etc. All tender notices are published on Indian Railway's website from where tender documents can be downloaded by the Contractors directly.
- No Administrative hassles
- All activities can be carried out from any computer. The offers are submitted electronically with Digital Signatures.
- Economical due to saving on Traveling cost
- Reduces efforts & cost of bidding
- No tenders can be missed because of distance and multiple tenders at different places
- Can submit bid on last minute
- The tenderers can see the tabulation statement of all offers after opening of advertised tenders and also the status of their tenders.
- The security money can be deposited electronically through a payment
LEGAL COMPLIANCE
- IT ACT 2000 For E-Commerce Activities:
- Any digitally signed document, by digital certificate issued by a licensed Certifying Agency (CA) approved by Controller of Certifying Agencies (CCA) will be considered as a valid document in the court of law.
- One Digital Certificate is valid and can be used for signing any number of tenders issued by Railways during the validity period.
CVC Guidelines for E-Procurement –
- E-Procurement is allowed as per the guidelines of CVC order no. 46/9/03 provided the E-Procurement is done in a fair and transparent fashion & IT Act 2000 is complied.
- No vendor can interact with the e- Procurement portal unless they possess a legally valid Digital Certificate from a licensed Certifying Authority. For the convenience of the contractors/vendors.
SOURCE RAILWAY WEBSITE
| etendering |
CPWD WORKS MANUAL 2014 (GOVERNMENT OF INDIA CENTRAL PUBLIC WORKS DEPARTMENT)
CPWD WORKS MANUAL 2014 (GOVERNMENT OF INDIA CENTRAL PUBLIC WORKS
DEPARTMENT)
File Size 1.57 MB , Total Pages 480
This Booklet include the following content
CHAPTER I
WORKS
SECTION 1 : CLASSIFICATION OF
FUNCTIONS OF CPWD 1-5
11 Functions 1
12 Procedures for execution of
works 1
13 Classification of works 1
14 Classification as per
funding of works 2
Annexure : Extract of GFR 2005 3
SECTION 2 : STAGES FOR
EXECUTION OF WORKS 6-15
21 Pre-requisites for execution
of works6
22 Works of inescapable nature 6
23 Administrative Approval 7
24 Expenditure Sanction 8
25 Technical Sanction 9
26 Appropriations and
re-appropriations 11
27 ‘Pre-construction’ and
‘construction’ stages 12
28 Completion of works 14
SECTION 3 : DEPOSIT WORKS 16-18
31 Definition 16
32 Taking up of deposit works 16
33 Powers to undertake deposit
works 16
34 Realization of deposits 17
35 Transfer of deposits 17
36 Execution of deposit works
and settlement of accounts 18
SECTION 4 : PREPARATION OF
ESTIMATES19-36
41 Preliminary Estimate 19
42 Detailed Estimate 22
43 Schedule of Rates 23
44 Recasting of Estimate 24
45 Supplementary Estimate 24
46 Revised Estimate 24
47 Estimates for additions and
alterations 24
48 Estimates for petty works 25
49 Estimates for road works 25
410 Estimates for furniture 26
411 Estimates for purchase of
buildings 26
412 Estimates for repairs to
leased and requisitioned properties 26
413 Hiring of accommodation 27
414 Powers for hiring
accommodation 28
Annexure I : Assessment/Re-assessment
of fair rent relating to private buildings taken on lease by the Central Government Departments 29
Authority to issue rent
reasonableness certificate 29
Annexure IA : Model format for
issue of rent reasonableness certificate if rent according to the prevailing market rent is less than that as per recognised principles of
valuation 35
Annexure IIA : Model format for
issue of rent reasonableness certificate if rent according to the prevailing market rent is more than as per recognised principles of
valuation 36
SECTION 5 : EXECUTION OF
ORIGINAL WORKS 37-39
51 Preliminaries 37
52 Inspection of works 37
53 Deviation from architectural
drawings 38
54 Critical situations 38
55 Progress reports –
submission by the contractor 38
SECTION 6 : MISCELLANEOUS 40-61
61 Expenditure on survey work 40
62 Expenditure on exhibitions 40
63 Expenditure on inauguration 40
64 Expenditure on architectural
models 40
65 Register of Buildings 40
66 Safety of buildings /
structures 40
67 Disposal of Government
buildings 41
68 Fixing Reserve Prices 41
69 Disposal of purely temporary
structures 41
610 Powers for acceptance of
tenders for disposal of government buildings 42
611 Consultations with Department
of Archaeology for new
constructions 42
612 Consultation with other
Departments 42
613 Engagement of Private
Consultants 42
614 Procedure for appointment
of consultants 44
615 Checking of Drawing
prepared by Consultants 44
616 Grievances Redressal
Mechanism 44
617 Co-opting of CPWD Officers
as Member in Building Works Committee 44
618 Administration in Project
Teams 45
SECTION 6A : GREEN BUILDING NORMS40-56
6A1 Green Building Norms 46
Annexure I : TERI – GRIHA Green
Building Rating System 48
Green Parameter Table 1 –
Architecture 53
Green Parameter Table 2 – Civil
53
Green Parameter Table 3 –
Electrical 54
Green Parameter Table 4 –
Horticulture 55
Green Parameter Table 5 –
Comprehensive 55
SECTION 6B : BARRIER FREE BUILT
ENVIRONMENT57-61
CHAPTER II
WORK ACCOUNTS
SECTION 7 : MEASUREMENT BOOKS
(MB’s) 62-72
71 General 62
72 Writing of Measurement Book 62
73 Register of Measurement
Books 62
74 Transfer of Measurement
Books 63
160 Years of Engineering
Excellence IX
75 Recording of measurements 63
76 Notice to the contractor
before recording measurements, action to be taken if he fails to respond 65
77 Preparation of bill 65
78 Movement of Measurement
Books 66
79 Recording measurements of
supply/issue/laying of steel 66
710 Test checking of
measurements 66
711 Recording measurements for
earth levelling work 69
712 Computerised Measurement
Books (CMB’s) and bills to be submitted by the contractor 70
713 Review of Measurement Books
71
714 Loss of Measurement Books 72
SECTION 8 : STANDARD
MEASUREMENT BOOKS (SMBs)73-74
81 Purpose 73
82 Preparation and accounting
of Standard Measurement Books 73
83 Writing of Standard
Measurement Books 73
84 Computerised SMBs 73
85 Check by superior officers
73
86 Submission of certificates 74
SECTION 9:PREPARATION AND
PASSING BILLS FOR PAYMENTS75 76
91 Preparation and passing of
bills 75
92 Payment of bill 75
93 Forms of bill for payment
and vouchers 75
94 Authorities to pass the
bills 76
95 Payment for work done 76
SECTION 10 : DOCUMENTATION OF
ACCOUNTS 77-82
101 Bills Register 77
102 Contractor’s Ledger 77
103 Register of Works 78
104 Materials Account 78
105 Cement Register 79
106 Hire charges of Plant and
Machinery 79
107 Dismantled materials
account 79
108 Losses of Government assets
81
SECTION 11 : ACCOUNTING
PROCEDURE FOR WORKS EXECUTED BY CPWD OUTSIDE INDIA 83-86
111 General 83
112 Procedure for obtaining finance
to meet the expenditure 83
113 Cash Book 83
114 Drawal from banks 83
115 Classification of RBI
drafts 83
116 Accounting and clearance of
transactions relating to RBI drafts
117 Accounting of expenditure
on works 84
118 Accounting of expenditure
on establishment 84
119 Cash balance with the local
bank – Reconciliation statement to be prepared 84
1110 Levy of charges for works
abroad 85
1111 Delegation of powers 85
Annexure : Form No CPWA 77B 86
SECTION 12 : GENERAL
DEPARTMENTAL CHARGES 87-90
121 General 87
122 Rates of departmental
charges 87
123 Departmental charges for
preparation of plans, design and estimates 87
124 Levy of charges for works
abroad 88
125 Departmental charges for
Fair Rent Certificate 89
126 Departmental charges for
coal mines works and other agencies 90
127 Departmental charges for
works in Bhutan 90
128 Departmental charges for
works of National Capital Territory of Delhi 90
129 Departmental charges for
Horticultural works 90
1210 Departmental charges for
Local bodies 90
1211 Levy of fees by the CPWD
Consultancy Services 90
CHAPTER III
CONTRACTS
SECTION 13 : CONTRACTS AND
FORMS91-95
131 What is a contract? 91
132 Forms to be used for
contracts 91
SECTION 14 : AWARD OF WORK
WITHOUT CALL OF TENDERS 96-97
141 Procedure 96
142 Restrictions in delegated
powers 96
143 Award of works to
Registered Labour Co-operative Societies 96
144 Award of works to
contractors belonging to Schedule Castes and
Schedule Tribes 97
SECTION 15 : PREPARATION OF
TENDER DOCUMENTS (FOR NORMAL WORKS) 98-108
151 Preparatory works 98
152 Tender for normal works 99
153 Invitation of tenders for
component parts 101
154 Composite tenders 101
155 Pre-bid conference 104
156 Restricted Tenders 104
157 Tenders with two/three
envelope system 104
158 Specialized works- Section
16 be referred 106
159 Preparation of Notice
Inviting Tenders 106
Annexure : Register of NIT’s
issued during the year ……… 108
SECTION 16 : TENDERS FOR
SPECIALIZED WORKS AND ANNUAL RATE
CONTRACT SYSTEM FOR
MAINTENANCNE AND MINOR WORKS 109-123
161 Specialized works to be
executed through specialized agencies 109
162 Tenders for specialized
works are to be invited on two/three envelop systems 109
163 Tenders with specialized
components of work 109
164 Tenders for specialized
works 109
165 Preparation of NIT 110
160 Years of Engineering
Excellence XI
166 Sale of tenders 113
167 Guidelines to call tenders
for lifts 114
168 Tenders for Specialized
Civil Works: 114
169 Maintenance of specialized
E&M Systems by Manufacturers/Authorized Agencies 114
1610 List of specialized
items/jobs for Civil/Electrical/Hoticulture works 115
1611 Annual Rate Contract
System for maintenance /minor works 116
Annexure I : List of
specialised items/jobs for civil works 118
Annexure II : List of
specialised items/jobs for electrical works 119
Annexure III: List of
specialised items/jobs for horticulture works 122
Annexure IV : Concurrent list
of specialized items/jobs 123
SECTION 17 : PUBLICITY OF
TENDERS 124-126
171 Wide publicity 124
172 Economy in press
advertisement 124
173 Guidelines regarding
publicity of tenders 125
174 Duty of Head Clerk 125
175 Time limit for publicity of
tenders 125
176 Procedure for proper
publicity of tenders 125
177 Action in case of poor
response to tenders 126
178 Formalities for
re-invitation of tenders 126
179 All notices in the name of
the President 126
SECTION 18 : SALE OF TENDER
DOCUMENTS 127-129
181 General 127
182 Sale of tender documents to
registered contractors (for normal works) 127
183 Supply of duplicate set of
tender documents 128
184 Sale of tender documents
for balance works 128
185 Time interval between sale
of tender documents and opening of tenders 128
186 Scale of charges for tender
documents 128
187 Accounting of tender
documents 128
188 Responsibilities of
Divisional Accountant 129
SECTION 19 : EARNEST MONEY
130-132
191 Necessity for earnest money
130
192 When to be deposited? 130
193 Rates of earnest money 130
194 Mode of deposit 130
195 Refund of earnest money 131
196 Earnest money is not
security deposit 131
197 Earnest money stipulation
in work/supply to be awarded after call of quotations 131
198 Forfeiture of earnest money
132
SECTION 20 : RECEIPT, OPENING
AND ACCEPTANCE OF TENDERS 133-144
201 Receipt of tenders 133
202 Scrutiny of tenders 134
203 Processing of tenders 136
204 Acceptance of tenders 137
205 Re-invitation of tenders 141
206 Central Works Board 141
XII 160 Years of Engineering
Excellence
Annexure I : Sample letter of
acceptance of tender 143
Annexure II : Sample letter for
commencement of work 14
SECTION 20A : e- TENDERING
145-168
20A1 Introduction of
e-Tendering in CPWD 145
20A2 Digital Signatures 146
20A3 Preparation of Bid
Document 146
20A4 Bids to be invited in two
/ three stage system 147
20A5 Bids for Specialized Works
and Purchase of Materials 147
20A6 Publicity 148
20A7 Uploading of Bid Documents
149
20A8 Opening of Bids 149
20A9 Preparation/ checking of
Comparative Statement 150
20A10 Responsibilities of
Divisional Accountant 150
20A11 Processing of Bids 151
20A12 CPWD-6 151
20A13 Information and
Instructions for Contractors for e- Tendering 151
Annexure 20A12 : CPWD- 6 For
e-tendering 153
Annexure 20A131 : Information
and Instructions for Bidders for e-Tendering
Forming Part of Bid Document
and to be Posted on
Website (Applicable For
Inviting Open Bids) 159
Annexure 20A132 : Information
and Instructions for Bidders for e-Tendering
Forming Part of Bid Document
and to be Posted on
Website (Applicable for
Inviting Bids on 2/3 Bid System) 161
20A14 Guidelines/clarification
on difficulties faced by various field units in inviting
e-tenders 163
SECTION 21 : SECURITY DEPOSIT
AND PERFORMANCE GUARANTEE 170-175
211 Performance Guarantee 170
212 Security deposit 170
213 Forms of Security Deposit 171
214 Repayment/Retransfer of
Security Deposit 174
215 FDR’s as Security Deposit 174
Annexure: Form of Performance
Guarantee/Bank Guarantee Bond 175
SECTION 22 : REFUND OF SECURITY
DEPOSIT AND PERFORMANCE GUARANTEE 176-178
221 Conditions for refund of
security deposit and performance guarantee 176
222 Refund of security deposit
in cases of delay in final bill 176
223 Effecting of recoveries 177
224 Time limit on claims for
refund of security deposit 177
225 Refund of security deposit
regarding specialized items of work 177
226 Divisional Accountant’s
responsibility for prompt refund of
security deposit178
SECTION 23 : ESSENTIAL FEATURES
OF AGREEMENTS/CONTRACTS 179-183
231 General principles and
guidelines 179
232 Execution of agreements 179
233 Supply of copies of
contracts to contractors 180
234 Certification and safe
custody of agreements 180
235 Weeding out of old
agreements 181
160 Years of Engineering
Excellence XIII
236 Supplementary agreements 182
237 Completion of Agreements 182
Annexure : Proforma for weeding
out and destruction of old agreements 183
SECTION 24 : EXTRA, SUBSTITUTED
AND DEVIATED ITEMS OF WORK 184-187
241 Deviations 184
242 Extra/Substituted Items 185
243 Determination of rates for
deviated/extra/substituted items 186
244 Measurements for
inadmissible items 187
245 Rates for extra items
allowing overheads on stipulated material supplied to contractor 187
SECTION 25 : SITE ORDER BOOKS
AND INSPECTION REGISTERS 188-190
251 Maintenance of Site Order
Books 188
252 Maintenance of Inspection
Register 189
Annexure : Inspection Register 190
SECTION 26 : ISSUE OF MATERIALS
TO CONTRACTORS 191-196
261 Issue of materials 191
262 Issue of materials when not
stipulated 192
263 Issue and recovery of cost
of materials 193
264 Issue rates and recovery of
cost 195
265 Return of surplus materials
195
266 Instructions regarding
storage of cement in godowns 196
267 Issue of next half day’s
cement requirements 196
SECTION 27 : MATERIALS ARRANGED
BY THE CONTRACTOR 197-199
271 Special conditions for
cement 197
272 Special conditions for
steel 198
273 Removal of
rejected/sub-standard materials 199
274 Periodical checking of
cement 199
SECTION 28 : ISSUE OF TOOLS AND
PLANT 200-201
281 Conditions for issue 200
282 Calculation of hire charges
200
283 Recovery of hire charges 201
SECTION 29 : EXTENSION OF TIME
AND COMPENSATION FOR DELAY 202-207
291 General principles 202
292 Requirements of clause 5 202
293 Powers of officers for
grant of extension of time 202
294 Grant of extension of time
without application 203
295 Form of application for
extension of time 203
296 Action on belated
application for extension of time 203
297 Recording of hindrances 203
298 Processing cases of
extension of time 204
299 Extension of time without
levy of compensation 204
2910 Compensation under clause
2 204
2911 Section 74 of the Indian
Contract Act, 1872 204
2912 Proforma for intimating
compensation under clause 2 205
2913 Rescheduling of milestones
205
XIV 160 Years of Engineering
Excellence
2914 Guidelines for fixing of
milestones 206
Annexure : Proforma For Hindrance
Register 207
SECTION 30 : PAYMENTS TO
CONTRACTORS 208-212
301 Requirement of clause 7 208
301A Stage Payments for Running
& Final Bill 208
302 Final payments 209
303 Time schedule for payment
of bills 209
304 Inspection of works and
issue of completion certificate 210
305 Payment through bank 211
306 Deduction of income tax at
source 211
307 Deduction of VAT and cess
(Building and other Worker’s Cess Act 1996) 212
SECTION 31 : PAYMENT FOR
SUB-STANDARD WORK 213-216
311 Avoidance of sub-standard
work 213
312 Acceptance of sub-standard
work 213
Annexure I : Specimen of letter
by the Executive Engineer to the contractor for
provisional reduction in rate
for sub-standard work 215
Annexure II : Specimen of
letter of contractor’s acceptance of provisional reduction
of rate for sub-standard work 216
SECTION 32 : ADVANCE PAYMENTS 217-220
321 Advance payment for work
done and measured 217
322 Advance payment for work
done but not measured 217
323 Advance payment to private
firms/autonomous bodies for chemical analysis and
testing of materials 218
324 Secured advances 218
325 Grant of mobilization
advance to the contractors for executing capital intensive works 219
326 Grant of advance for plant
and machinery and for shuttering material 219
SECTION 33 : GENERAL GUIDANCE
FOR OPERATION OF CONTRACT CLAUSES 221-234
331 Clause 2 of CPWD Forms No 7
& 8 and clause 16 of the CPWD Form No 12 221
332 Clause 2A of CPWD Forms No
7 and 8 (Incentive for early completion) 222
333 Clause 3 of CPWD Forms No 7
and 8 and clause 17 of CPWD Form No 12 222
334 Clause 3A of CPWD Forms No
7 and 8 (Closure of the contract) 223
335 Clause 5 of Form No CPWD 7
and 8 clause 4 of Form No CPWD 9 223
336 Clause 7 of Form No CPWD 7
and 8 225
337 Clause 8 of Form No CPWD 7
and 8 225
338 Clause 10(C) of Form No
CPWD 7 and 8 226
339 Clause 10(CA) of Form No
CPWD 7 and 8 226
3310 Clause 10(CC) of Form No
CPWD 7 and 8 228
3311 Clause 12 of Forms No CPWD
7 and 8 230
3312 Clause 16 of Forms No CPWD
7 and 8 232
3313 Clause 21 of Forms No CPWD
7 and 8 and clause 20 of Form No CPWD 12 232
3314 Clause 36 of Forms No CPWD
7 and 8 233
3315 Clause 42 of Forms No CPWD
7 and 8 233
SECTION 34 : FAIR WAGE CLAUSE
AND CPWD CONTRACTOR’S LABOUR
REGULATIONS 235-237
341 Provision of Act 235
342 Acts/Omissions 235
343 Fair wages 235
344 Responsibilities of field
officers 236
160 Years of Engineering
Excellence XV
345 Responsibilities of
contractor 236
346 Deduction to be made from
contractor’s bills 236
347 Procedure in case of
accidents to contract labour 237
SECTION 35 : ARBITRATION AND
LITIGATION CASES 238-254
351 Dispute Redressal Committee
238
352 Application of arbitration
clause 25 of standard contract form 239
353 Application for appointment
of Arbitrator 239
354 Preparation for arbitration
cases 239
355 Processing of contractor’s
application 240
356 Appointment of Arbitrator 240
357 Action subsequent to
appointment of Arbitrator 241
358 Engagement of lawyers other
than Department Counsel 241
359 Engagement of Departmental
Counsel (Junior/Senior/Standing/Private) 242
3510 Techno-Legal Units 242
3511 Production of official
documents before Court/Arbitrator and claiming ‘Privilege
concerning the same’ 243
3512 Default of a party 243
3513 Issue of award 243
3514 Filing of award 244
3515 Acceptance/Challenge of
award 244
3516 Setting aside of the award
246
3517 Award amount not to be
deposited in court 247
3518 Period of Limitation 247
3519 Court cases 247
3520 Judgment in Court cases 248
3521 Law charges on civil suits
249
3522 General 249
3523 Jurisdiction of Courts 250
Annexure I : Notice for
appointment of Arbitrator 251
Annexure II :Specimen form of
undertaking to be obtained from the contractor on
stamped paper for acceptance of
award 252
Annexure III : Specimen letter
asking for undertaking from the contractor for
acceptance of award 253
Annexure IV : Quarterly
statement showing position of pending arbitration
cases (numbers only) for the
quarter ending 254
CHAPTER IV
STORES
SECTION 36 : ACQUISITION OF
STORES 255-256
361 Classification of stores
255
362 Reserved stock/stores 255
363 Road metal 256
364 Tools and Plant 256
365 Special Tools and Plant 256
SECTION 37 : PURCHASES OF
STORES 257-262
371 Bulk purchases 257
372 Central stores 257
373 Procedure for Purchase of
Materials 257
374 Delegation of Powers for
purchase of materials 258
375 Realistic Procurement 258
376 Purchase through DGS&D
259
XVI 160 Years of Engineering
Excellence
377 Direct Demanding Officers 259
378 Precautions on drafting of
indents 259
379 Financial sanction 259
3710 Careful filling of the
indent form 260
3711 Cancellations and change
in the indent 260
3712 Delay in supplies 261
3713 Inspection of stores
ordered through DGS&D 261
3714 Purchase of Plant and
Machinery 261
3715 Advance Payments 262
SECTION 38 : PAYMENT FOR THE SUPPLIES
263-264
381 General 263
382 Payments against rate
contract orders and insurance charges 263
383 Payment for steel &
iron 263
384 Payment for cement 263
385 Short/non-receipt of stores
263
386 Advance payments for
purchase of stores 263
SECTION 39 : INSURANCE 265-266
391 General 265
392 Inland transit insurance 265
393 Insurance of imported
stores in transit 266
SECTION 40 : LOSSES OR DAMAGES
OF/TO STORES 267-270
401 Booking of stores 267
402 Taking delivery of
consignment 267
403 Responsibility for loss in
transit 268
Annexure : Draft specimen for
additional conditions in the carriage contract 270
SECTION 41 : RECEIPT OF STORES 271
SECTION 42 : SAFE CUSTODY OF
STORES 272
SECTION 43 : ISSUE OF STORES 273-275
431 Preparation of indents 273
432 Issue of materials from
stores/Central Stores 273
433 Issue of materials to
contractors 275
SECTION 44 : DISPOSAL OF
SURPLUS STORES 276-277
441 Excessive stocking of
stores 276
442 Transfer to other
Divisions/Departments 276
443 Disposal of surplus stores 276
444 Sale of stores to private
parties 277
SECTION 45 : LOSSES ON STORES
AND THEIR WRITE OFF 278-279
451 Unserviceable stores 278
452 Losses of stock 278
453 Losses relating to
DGS&D contracts 278
454 Powers to write off 279
455 Expeditious disposal of
obsolete/surplus/unserviceable stores/ T&P items 279
SECTION 46 : STOCK TAKING 280
461 Physical verification of
stores 280
462 Physical verification of
MAS account and dismantled materials account 280
463 Physical verification of
T&P 280
464 Report on physical
verification 280
160 Years of Engineering
Excellence XVII
CHAPTER V
BUDGET
SECTION 47 : BUDGET 281-292
471 General 281
472 Definitions 281
473 Budget Heads of CPWD 282
474 Preparation of Budget for
CPWD 284
Annexure I : Plan/Non-Plan
Residential/Non-Residential 291
Annexure II : Plan/Non-Plan
Residential/Non-Residential 292
SECTION 48 : SAVINGS, EXCESSES
AND SUPPLEMENTARY DEMANDS 293-296
481 Surrenders of savings 293
482 Supplementary demands 293
483 Appropriation Account 293
484 Re-appropriation 294
485 Restrictions on
appropriations/re-appropriations 294
486 Powers to re-appropriate 295
487 Supplementary Grant 296
SECTION 49 : DISTRIBUTION OF
GRANTS 297-298
491 Allotment of funds 297
492 Review of Grants 297
493 Control of expenditure 298
SECTION 50 : RECONCILIATION OF
ACCOUNTS 299-300
SECTION 51 : REGULARISATION OF
EXCESS 301
511 Avoiding excesses 301
512 Sanctions to regularize
excesses 301
CHAPTER VI
QUALITY OF WORKS
SECTION 52 : CHIEF TECHNICAL
EXAMINER’S ORGANISATION 302-305
521 Functions 302
522 Returns 302
523 Inspection by CTE 302
524 Recoveries of overpayments
pointed out by the CTE 303
Annexure I : Statement showing
the quarterly progress of original works for the
quarter ending 304
Annexure II : Statement showing
the quarterly progress of supply/purchase contracts
for the quarter ending 304
Annexure III : List of Documents
considered essential for inspections by CTE and
which may be called for
examination of a work 305
SECTION 53 : QUALITY ASSURANCE
AND TECHNICAL AUDIT WING 306-334
531 Introduction 306
532 Minimum Quality Assurance
Plan 306
533 Methods statement 308
534 Responsibility for Quality
Assurance 308
535 Quality Assurance set up 308
536 Organisational set up of
Quality Assurance Unit 308
XVIII 160 Years of Engineering
Excellence
537 Responsibilities of the
construction staff, Executive Engineer and Superintending Engineer 308
538 Quality Assurance team at
Circle level 310
539 Action by SE on AE (QA)
Report 311
5310 Regional QA units and
their functions 312
5311 The role and functions of
QA units under the Region 312
5312 The Core Wing and its
functions 313
5313 Calender of returns 313
5314 Issue of Inspection
Reports by Core Wing/Regional TLCQA units and follow-up action 313
5315 Action in Divisions on the
Inspection Report of Core Wing/Regional QA unit 314
5316 Action in Circle Office on
Inspection Reports of QA units 315
5317 Responsibility for quality
315
5318 Field testing laboratories
316
5319 Central laboratory 316
5320 Outside/Independent
Testing Facilities 316
Annexure I : List of Equipment
for field testing laboratory 317
Annexure II : Field testing
instruments 318
Annexure III : Proforma For
Mandatory Tests To Be Attached With Running Bills 319
Annexure IV : Check Lists For
Various Items 322
Annexure V : Central Public
Works Department Proforma For Quality Control
Inspection By Circle Office QA
Team 324
Annexure VI : Quarterly
Statement Of Works 327
Annexure VII : Proforma For
Preparing Observations By core Wing/Regional QA
Units 328
Annexure VIII : Responsibility
for quality 331
CHAPTER VII
SECTION 54 :
DEPARTMENTALISATION OF ACCOUNTS-AGs INSPECTION AND
INTERNAL AUDIT BY CHIEF
CONTROLLER OF ACCOUNTS
ATTACHED TO MINISTRY
(PERTAINING TO CPWD) 334-344
541 General 334
542 Chief Accounting Authority 334
543 Accounts formation of
Central PWD 335
544 Procedure regarding
accounts in respect of Divisional offices 335
545 Post-Check by Accounts
Officers 335
546 Compilation of accounts 335
547 Final consolidation and
submission of accounts 335
548 CPWD organization 336
549 AG/Director of Audit
inspection 336
5410 Central Audit 336
5411 Inspection 336
5412 Inspection Reports 337
5413 Removal of objections 337
5414 Control Register 338
5415 Time limit for disposal 339
5416 Procedure in Circle office
339
5417 Guidelines for Internal
Audit of the Departmental Accounts Organisations issued
by Controller General of
Accounts 339
Annexure I : Register Showing
Particulars of Paid Vouchers Furnished to Internal/
Statutory Audit Parties 344
Annexure II : Register to watch
settlement of Audit objections included in the Test
Audit Notes 344
160 Years of Engineering
Excellence XIX
CHAPTER VIII
SECTION 55 : PUBLIC ACCOUNTS
COMMITTEE 345-350
551 General 345
552 Scope of functions 345
553 Role of Comptroller and
Auditor General 346
554 Draft Audit Para 346
555 Action required to be taken
in Zonal/Circle/Divisional offices 346
556 Production of documents to
Audit 347
557 Audit Report 347
558 Time Limit for Disposal of
Audit Report 348
559 Presenting the case before
the PAC 349
5510 Time limit for examination
of a case by the PAC 349
5511 Memorandum for PAC 349
5512 Audit Paras regarding
disciplinary action taken against officers responsible for
irregularities etc 349
5513 Written minutes of
important meetings where decisions are taken 350
5514 Procedure for obtaining
legal advice 350
Appendix 1 Financial Powers
Delegated to CPWD Officers 351
Appendix 2 Proforma- I 361
Appendix 2A Master Control Bar
Chart (MCBC) 370
Appendix 3 Letter of Acceptance
of Deposit Works 371
Appendix 4 Proforma For
Particulars To Be Furnished By Administrative Departments
When Initiating Building
Projects Which Are To Be Executed By The CPWD 373
Appendix 5 Revised Scale of
Plinth Area 388
Appendix 6 History Sheet of
Estimate 390
Appendix 7 Details of
Measurements 391
Appendix 8 Abstract of Cost -
Original Estimate 392
Appendix 9 Abstract of Original
And Revised Estimates With Explanations of Difference
in Quantities And Rates 393
Appendix 10 Proforma For Write
Off of Lost MB’s 394
Appendix 11 Authorities
Empowered to Prepare, Verify and Pass the Bills 395
Appendix 12 Bill Book of The
Division for the Year 396
Appendix 13 Register of
Dismantled Materials 397
Appendix 14 Statement Showing
the Rates of Departmental Charges Leviable on CPWD Works
and their Break-up 398
Appendix 15 Departmental
Charges for Coal Mines Works 399
Appendix 16 Fees for
Consultancy Services 400
Appendix 17 Standard Schedule
of Contract Periods for Buildings Works 401
Appendix 18 General Guidelines
For Fixing Requirement of Techinal Staff For A Work 402
Appendix 19A Specimen of Press
Notice to be Issued for Publication in News Papers 404
Appendix 19B Specimen Press
Notice Forming Part of NIT and to be Posted on Website 405
Appendix 20 Guidelines For
Fixing Eligibility Criteria For Two/Three Envelope System 407
Appendix 21 Application Form 422
Appendix 22 Sample Guarantee
Bond 423
Appendix 23 Time Schedule for
Scrutiny of Tenders 424
Appendix 24 Memo Forwarding
Tenders to Central Works Board 425
Appendix 25 Guarantee to be
Executed by Contractors for Removal of Defects After
Completion in Respect of Water
Proofing Works 430
Appendix 26 Form of
Supplementary Agreement 431
X
Appendix 27 Sample Form for
Site Orders Book 432
Appendix 28 Cement Register 433
Appendix 29 Form of Application
by the Contractor for Seeking Extension of Time 434
Appendix 30 Proforma for
Extension of Time 436
Appendix 30A Proforma for
Extension of Time under Clause 5 437
Appendix 31 Proforma for
Intimating the Contractor regarding Compensation
under Clause 2 438
Appendix 31A Proforma for Show Cause
to the Contractor Regarding Compensation
Under Clause 2 439
Appendix 31B Proforma for Show
Cause to the Contractor Regarding Compensation
Under Clause 2 (In Case of
Contract is Determined Under Clause 3) 440
Appendix 32 Show Cause Notice
under Clause 3 of the Agreement 441
Appendix 33 Notice on Final
Action under Clause 3 of the Agreement 442
Appendix 34 Model Form of
Letter of Appointment of Arbitrator 443
Appendix 35 Model Form of
Letter of Appointment of Substitute Arbitrator due to Transfer
or Vacation of Offfice by the
Arbitrator 444
Appendix 36 Register of
Materials at Site Accounts 445
Appendix 37 Rules for
Conducting Departmental Auction 446
Appendix 38 Performa for
Maintaining Record of Conducting Departmental Auction 448
Appendix 39 Estimate for
Establishment Charges 449
Appendix 40 Revenue Receipts 450
Appendix 41 Estimates of
Foreign Grants Concerning The Ministry/Department of ……… 451
Appendix 42 Estimates of
Interest Receipts & Loan Repayments 452
Appendix 43 Statement of Accepted
Estimates of Plan Expenditure of Ministry/Department of 453
Appendix 44 Register of
Observation Memos received from the Chief
Technical Examiner 454
Appendix 45 Register showing
over payment assessed/pointed out by CTE
Organisation and subsequent
recoveries effected 455
Appendix 46 List of various
Records which are Examined by Inspection Party
during Local Inspection 456
Appendix 47 Proforma of the
Control Register to be Maintained in the
Divisional Office to watch disposal
of Audit Inspection Reports 458
Appendix 48 Proforma of
Abstract of the Control Register to be Maintained in
the Divisional Office to watch
disposal of Audit Inspection Reports 459
Tag :
CPWD Works manual,
CTM
