Sunday, April 26, 2015
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| etendering |
WHAT IS E-TENDERING?
E-Tendering is a process of carrying out entire Tendering Cycle Online, including submission of Price Bid to harness Efficiency, Economy and Speed of Internet.
In other words, the E-tendering process means transformation from a traditional Tendering System to an online process making huge advances in Efficiency, Transparency, Data Storage and Retrieval Systems.
ensuring:-
- Transparency
- Fair play
- Quality procurement
- Competition & Equal opportunity to all eligible Contractors/Vendors.
COMPARISON OF MANUAL AND E-TENDERING
Difference between Tender and e-tender ?
S
|
Manual Tendering
|
E - Tendering System
|
1
|
Longer Procurement
|
Shorter Procurement
|
2
|
Expensive
|
ECcyoclneomical – Fixed Cost
|
3
|
Paper Based
|
Environment Friendly
|
4
|
Restricted Mobility
|
Anytime – Anywhere
|
5
|
No work on Holidays
and after office hours
|
Bidding and after office hours
possible on Holidays
|
6
|
Prone to Human errors
|
Automated & Accurate
|
7
|
Content not shareable
|
Shareable Content
|
8
|
Physical Security
|
Foolproof Security
|
9
|
Wastage of space to store
|
Lifelong storage on CD
|
10
|
Difficult to retrieve
|
One click access to bids
|
IS E-TENDERING SECURE ?
E-Tendering is secure due to following features :
- Non Repudiation
- Document Secrecy
- No bidding after due date and time.
- Contractors are not permitted to submit electronic bids after stipulated date and time of tender opening.
- Bids cannot be opened before due date and time
- Bids can only be opened by Authorized Officials
- Use of Digital Signatures for E-Transactions
- Use of Public Key Infrastructure (PKI) for data Encryption/Decryption.
- Time Stamp by Certifying Agency (CA),
- Use of 128 bit SSL (Secured Socket Layer) for secured data transmission to enhance level of trust.
- Authentication – by Digital Certificate of Sender attached with each bid document,
- Integrity of Document can be checked by using Hash function and senders Public Key,
- Authorization- Only an Authorized Person from the Railway can Decrypt and open ETender Box.
FACILITIES PROVIDED TO CONTRACTORS UNDER E PROCUREMENT
- Free online login registration ID for online participation in E-Tenders
- Free E-Tender search and Download of Tender Documents and Tender Corrigendum.
- Direct participation and online submission of electronic offers in an E-Tender.
- Direct submission of offers in standard commercial rate page in fully secured manner.
- Direct viewing of tender opening and view of tender tabulation from website after tender opening.
- Direct access to view details of acceptance letter or purchase order from website through Vender Home Page.
- Direct submission of requests for amendments by contractors using website links.
- Direct receipt of intimations and postcontract amendments
BENEFITS TO THE ORGANISATION
- Completely Automated Process
- Shortens Procurement Cycle
- Economical and Environment Friendly
- Greater Transparency
- Work Culture Improvement in the Departments
- System aided Evaluation process
- Minimize Human errors
- Minimal Storage Space
- Organizational groth by Change in Perception
- Ensure highest level of security,
- The information regarding purchase order or acceptance letter and other post contract correspondence etc. is conveyed to the concerned contractors through e-Mail.
- The e-Procurement system is governed by digital security features as provided under Indian IT Act 2000.
- No vendor can interact with the e- Procurement portal unless they possess a legally valid digital certificate from a licensed Certifying Authority.
- Public Key Infrastructure (PKI) for data Encryption/Decryption,
- Time stamp by Certifying Agency,
BENEFITS TO SUPPLIERS / CONTRACTORS
- Anytime & Anywhere Bidding. Contractors can participate and submit online offers in e- Tenders directly from the website.
- Fair, Free, Fearless and Transparent participation for vendors.
- No dependence on Newspapers, Couriers, Banks etc. All tender notices are published on Indian Railway's website from where tender documents can be downloaded by the Contractors directly.
- No Administrative hassles
- All activities can be carried out from any computer. The offers are submitted electronically with Digital Signatures.
- Economical due to saving on Traveling cost
- Reduces efforts & cost of bidding
- No tenders can be missed because of distance and multiple tenders at different places
- Can submit bid on last minute
- The tenderers can see the tabulation statement of all offers after opening of advertised tenders and also the status of their tenders.
- The security money can be deposited electronically through a payment
LEGAL COMPLIANCE
- IT ACT 2000 For E-Commerce Activities:
- Any digitally signed document, by digital certificate issued by a licensed Certifying Agency (CA) approved by Controller of Certifying Agencies (CCA) will be considered as a valid document in the court of law.
- One Digital Certificate is valid and can be used for signing any number of tenders issued by Railways during the validity period.
CVC Guidelines for E-Procurement –
- E-Procurement is allowed as per the guidelines of CVC order no. 46/9/03 provided the E-Procurement is done in a fair and transparent fashion & IT Act 2000 is complied.
- No vendor can interact with the e- Procurement portal unless they possess a legally valid Digital Certificate from a licensed Certifying Authority. For the convenience of the contractors/vendors.
SOURCE RAILWAY WEBSITE
| etendering |
